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Sample Distributor Termination Letter

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This is a sample letter addressed to a distributor notifying termination of a contract.

Ted Dibiase

HR Manager

HRT Machineries Pvt. Ltd

5 Down S

Brooklyn, NY 21203

1 October 2016


Phone: 484 420 4240

Email: teddibias711@gmail.com


Subject: Termination of contract

Walter Jackson

Operations Manager

Globus Works Pvt. Ltd

7 High Street

Brooklyn, NY 15204


Dear Mr. Jackson,

This is to inform you that effective from 15th October 2016, HRT Machineries Pvt. Ltd is terminating the contract of distributorship that was signed with your company on 1st October 2015.

The contract is due to expire on 10th December 2016, but we have decided to terminate the contract early because of your horrible service and late payments. Consider this as an early notice. Since we are initiating the termination, we will not ask for any refund on the remainder of the time in the contract.

Please send us the relevant papers to complete the process. We wish the best for your company.


Ted Dibiase.

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