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Sample Conditional Acceptance Letter

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A letter written by one company to another regarding conditional acceptance of sub-par goods delivered in exchange of allowance of credit.

Charlize Angelas

Accounts Officer

DUT Stationeries Ltd.

Osprey Ave. Cleveland MS 38732

13th November, 2016


Phone: 869 327 4165

Email: charlizeangelas@dutsl.com


Subject: Conditional acceptance of substandard goods delivered on 10th November 2016

Mr. Barry Prichard

Vole Street

Cleveland MS 38733

Dear Mr. Prichard,

I would like to bring to your attention that the batch of goods delivered to our storehouse on the above date were below-par and downright substandard and not of the quality that we pride ourselves on selling.

In light of this fact, we would like to inform you that we are accepting said goods on condition that you credit our account in your books with the value of the batch delivered, i.e. $1,200.

Please get in touch with us immediately, either over the phone or through email, and share our views regarding our proposal.

If we do not hear from you within the next two (2) days, we shall reject the goods as non-conforming.


Charlize Angelas

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