Here is sample letter notifying termination of a contract with a supplier.
HRT Machineries Pvt. Ltd
856 Bore S
Phoenix, AZ 85033
1st October 2016
Phone: 822 808 7599
Subject: Termination of contract
Whiteswan Works Pvt. Ltd
61 Coover E
Phoenix, AZ 27008
Dear Mr. Reeves,
This is to inform you that effective from 15th October 2016, HRT Machineries Pvt. Ltd is terminating the contract of supplying farming machines that were signed with your company on 1st October 2015.
The contract is due to expire on 15th December 2016, but we have decided to terminate the contract early because of the substandard quality of your machines and horrible service. Consider this as an early notice. Since we are initiating the termination, we will not ask for any refund on the remainder of the time in the contract.
Please send us the relevant papers to complete the process. We wish the best for your company.